정부산하 공공기관의 기록물 보존관리 현황 및 개선방안

김혜정 대구가톨릭대학교 2017 국내석사

Public agencies under the government are institutions which are established and operated by investment of the government or financial support of the government, and they own records with historical values to be preserved. Accordingly, this study aims at figuring out the current status of preservation and management of records in public agencies under the government and making suggestions for the problems and improvements. For this, the questionnaire surveys were conducted on six public agencies under the government which moved to Innovative City of Daegu, and the investigation was made on preservation management such as preservation environment, preservation facilities and devices, management in security and disasters, conservation, and reformatting. As a result of the investigation, there were positive changes in securing spaces for preservation stacks, adding preservation facilities and devices, and increasing to records manager. However, as a result of the comparison and analysis based on the Public Records Management Act, record standard, guidelines, and manuals, the following problems were identified. First, infrastructures for preservation and management such as the budget, personnel, and storage areas were lacking. Second, it was insufficient in how to preserve the records over 30 years' retention period and conservation on them. Third, there were differences in level of preservation and management between direct managing agencies and self-managing agencies. The suggestions for solving these problems and improving to preserve and manage records in public agencies under the government are classified into the perspectives of public agencies, and of the government, respectively. The suggestions in perspective of public agencies are as follows: First, it is necessary to improve problems in personnel. Second, it is necessary to secure budgets for preservation and management. Third, it is necessary to establish plans for systematic preservation. Fourth, it is necessary to improve preserving environment. Fifth, it is necessary to strengthen professionality through establishment of collaborative system among agencies. Then, suggestions for the governmental perspective are as follows: First, direct managing agencies appointed by National Archives of Korea should be extended. Second, National Archives of Korea should establish various supporting system to strengthen preservation and management of records in public agencies under the government. Third, National Archives of Korea should collect and preserve the records of public agencies under the government according to the Public Records Management Act.

대구광역시 지방기록물관리기관 설립 방안에 관한 연구

김희용 대구가톨릭대학교 2018 국내석사

(Abstract) The foundation of public administration is records, and the authority of local governments is established by securing the authority to produce, collect, preserve and access records. In the 1990s, Korea began to be aware of the importance of records along with the growth of democracy and civil society, and in 1999, Korean government enacted the Act on the Management of Records in Public Facilities to produce and register records. Since then, through the revision of the Act in 2006, the Act on 「the Management of Records in Public institution」 was wholly amended into the 「Public Records Management Act」, which changed a lot about functions and roles of the former act. The revised act mandates to establish a local archive in metropolitan cities or provinces in order to efficiently manage local records and set up a management system. According to the Act, there are 17 metropolitan governments subject to legal obligation of a local archive installation, but most of them are not planning for the establishment of local archives except Seoul and Gyeongsangnam-do in 2018. Daegu installs and operates a records center, but it has not developed a specific plan for its own archive. In this context, this study were conducted as follows: First, this study aims to present a plan to establish a local archive in Daegu in order to secure public rights as well as transparency and accountability of public administration. Second. this study investigated the institutes which have produced and managed the local record of Daegu. Third, this study suggests a guide for the local archive of Daegu to solve the lack of record storage and the problems of facility of Daegu Therefore, this study conducted a survey of 12 record centers among the 14 record centers. These are the institutes that Daegu local archive will have managed, The current status of record management was analyzed and records more than 30 years in the institutes were investigated. The findings of this study are as follows: First, the institutional basis has not yet been established due to lack of budget or cooperation from the central government although the Act obligated the establishment of a local archive. Second, the lack of deoxidation and disinfection equipment of the record centers and the lack of space in the repository were identified. Third, this study investigated the preservation demand of local archive and suggested the adequate space for long term preservation. It also suggested the equipment and elements of the work space for Daegu local archive. Fourth, a personnel plan and an organizational chart for Daegu local archive were proposed. They are based on a model for minimum functions of a local archive. Fifth, ordinance for the local archive of Daegu was proposed. It is composed of essential factors based on ordinance of the Seoul Archive and the Gyeongsangnam-do Archive. Establishment of a local archive is a key factor for managing public records systematically and comprehensively. A local archive and an integrated management system, manage and preserve records more effectively than individual record centers. The local archive can be a solution for problems of capacity and space that individual record centers may face in the future. Especially, metropolitan level of cities and provinces should set up local archives and it will be a foundation to support the expertise and responsibility of the local archive management.

천주교 대구대교구청 박물자료 관리현황과 개선방안에 대한 연구

한지훈 대구가톨릭대학교 2017 국내석사

As Catholic archival Objects are records to express faith as arts, and reflect spirit of the religion and ecclesiastical cultures with religious symbols and creativeness, they are very important properties in Catholic Church. archival Objects with these values as well as Catholic church records have been well recognized for necessity of professional management on them abroad, and the circulations about them have been issued, too. In case of Korean Catholic Church, archival Objects were recognized as relics and cultural heritages, and in order to manage them with architectures and art works systematically, the Guideline for Conservation and Management of Cultural Heritages in Korean Catholic church was made in 2009. However, even though this guideline was prepared, each dioceses and parishes have not followed the guideline and the conservation and management according to it is not done. Therefore, this study considered archival Objects as a kind of records and investigated and analyzed the current status of management system in Catholic Archdiocese of Daegu, in order to solve problems in management of Catholic archival Objects. As a result of the investigation and analysis, the following problems were deduced. Diocese Archives of Catholic Archdiocese of Daegu owns various archival Objects but integrates simply their types as 'archival Objects' and manages them. The form of register to manage them is prepared, and yet there is no stage for registration and management, causing no registration work. Also, in the department, description for archival Objects are not made, and there are no professional forms of description for archival Objects, either. In addition, the spaces for stack to store them lack, and some archival Objects are stored in protection cap without archives box after sterilizing them. Vestments are hung in hangers in one room without disinfection process. To solve these problems, this study makes four suggestions for improvement as follows: First, it is necessary to categorize archival Objects in the diocese archives by detailed type analyzing the union catalog of Diocese Archives of Catholic Archdiocese of Daegu based on the guidelines from National Archives of Korea and Catholic Bishop’s conference of Korea, and to manage archival Objects by type making categorization system by type based on it. Second, it is necessary to manage archival Objects in the diocese archives composing the register for the archival Objects, and this register should be modified and recomposed to reflect characteristics of the archival Objects of the diocese archives of Catholic Archdiocese of Daegu after comparing the existing register of the archival Objects, and forms of register of National Archives of Korea and of archival Objects from work manual by the Presidential Archives. Third, the form of description for archival Objects of diocese archives of Catholic Archdiocese of Daegu was suggested by comparing and analyzing suggestions for descriptive factors by National Archives of Korea, and by Wang, Young-hoon, respectively, and this form was developed by considering original characteristics of archival Objects unexpressed in register. In addition, factors to show the contents and production backgrounds of archival Objects were added, and descriptive factors should include both those of archival perspectives and museum perspectives. Fourth, it is necessary to prepare stack space for archival Objects, and to store them in archives box by manufacturing them. Also, for vestments, as they are the largest portion of the archival Objects in the diocese archives, it is required to secure spaces to store them as they are increased. In addition, as they are not sterilized, it is necessary to consider installation of thermo-hygrostat and effects of ventilation through securing space between vestments. Finally, interval for physical examination of fabrics should be shortened from the previous 10 years and they should be examined.

학교 기록물관리담당자를 위한 기록관리교육 개선방안 연구

이지현 대구가톨릭대학교 대학원 2019 국내석사

It is mandatory for the Office of Education and the Branch Office of Education which is a lower class administrative agency of the Office of Education to install records centers. A school considers one department of processing affiliated by the Office of Education and the Branch Office of Education and the records centers of the Office of Education and the Branch Office of Education carry out the duty of school records management. It is also mandatory to designate records management staff in schools. This study examined the present situation of records management training from the 12 Offices of Education, 5 Branch Offices of Education and National Archives of Korea. Then this study attempted to reveal the problems and suggest some improvement measures of school records management. The state of the records management training and recognition of it were studied by conducting a questionnaire survey. The target was 40 records management staffs in schools and 17 records managers from 12 Offices of Education and 5 Branch Offices of Education. The state of records management training and educational contents were examined. The results of the research show that records management training was inadequate and the following problems were found. First, training type was unequally distiributed to instructor-led courses. Second, according to the survey of the members of the training participants, there are far more people in charge of records management staff than records management responsible persons and school principals. Third, the number of times of records management training by the Offices of Education and Branch Offices of Education was not sufficient and the contents of training were the same every year. Fourth, no standardized texts were found on school records management training. Fifth, not enough offices conducted the course evaluation after the training. Sixth, even when the result of evaluation of school records management was poor, not enough follow-up measures were suggested. Lastly, compared with the numbers of the schools which had to conduct on-site instructions, supervision and follow-up measures, there was only one records manager whose workload was too heavy. The followings are the improvement plan to solve the problems of records management training. First, securing exclusive charge system for school records management training provided by the Office of Education. Second, records manager who are exclusively responsible for the records management training must be hired at the records center of the Office of Education. Third, combined committee for text development must be made by the Offices of Education. Fourth, an indicator for the completion of school records management training must be added when institution assessment is made by National Archieves of Korea. Fifth, records management training program must be institutionalized as compulsory education. Sixth, training types should consist of field visits, clinics and e-learning, not classroom instruction. Seventh, the records management training should be divided into basic course and deepening course. Lastly, after the records management training, proper course evaluation must be conducted.

지방자치단체 기록관의 상태검사 현황과 개선방안에 관한 연구

김지윤 대구가톨릭대학교 대학원 2021 국내석사

In Korea, each local government is required to establish a record center. In case of a metropolitan government, a local archive should be established along with a record center. A local archive is tasked with managing important records with retention periods of 30 year or longer transferred from the record center of the public entity affiliated with the archive. However, few metropolitan governments operate local archives, which means that most important records are currently kept at local government record centers. To ensure effective records management, a record center should examine the conditions of its records on a regular basis. Such examination is called “physical condition examination.” This study investigates the current status of physical condition examination at 33 local government record centers (out of 245 in total) that conduct physical condition examinations. A questionnaire survey was conducted to understand the current status of each record center and the perceptions of archivists at the centers. Based on the survey findings, this study identifies the relevant issues and proposes improvements for physical condition examinations at local government record centers. The issues with physical condition examinations identified from the survey findings can be classified into two groups: institutional issues and infrastructure issues. The institutional issues include: the scope of records subject to physical condition examination is unclear; the number of examination items specified in the Enforcement Rules of the Public Records Management Act is excessively high; there is no specific examination methods and criteria for each examination item; the examination cycles are too complex and lack applicability on the field. The infrastructure issues include: lack of training on physical condition examination; lack of the equipment and skills required for physical condition examination; and lack of cooperation with experts and expert institutions capable of providing direct support. Then, the study proposes improvements for the identified issues regarding physical condition examination at local government record centers divided into the same categories as above: institutional improvements and infrastructure improvements. Institutional improvements include: reducing staff’s workload by adjusting the scope of records subject to physical condition examination to focus on important records with high retention values; removing unfeasible examination items from those listed in the Enforcement Rules of the Public Records management Act and adjusting the items with focus on feasible items; establishing an official standard for physical condition examination taking account of the realities of public institution record centers and defining methods and criteria for physical condition examination; and simplifying the examination cycles by classifying them based on the media, in lieu of the physical condition examination grade. As for infrastructure improvements, this study proposes: organizing general training on physical condition examination and on-site expert consulting training tailored to each center; leasing special equipment required for physical condition examination; and opening consulting channels dedicated to local government record centers at the National Archives of Korea, which will be tasked with advising on physical condition examinations and referring the centers to other service providers. This study examined the current status of local government record centers, along with the perceptions of archivists at the record centers that currently conduct physical condition examinations. For this reason, it should be noted that the findings of this study do not readily lend themselves to generalization across all local government record centers.

지방자치단체 비전자기록물의 디지털화에 관한 연구 : 대구광역시 8개 기초자치단체를 중심으로

이유정 대구가톨릭대학교 대학원 2016 국내석사

The purpose of this study is to present direction of Digitization status of the Nonelectronic records and problems by 8 Local Self Government of Daegu for efficient Digitization of the Nonelectronic Records of Local Self Government under Double Preservation of the Important records is required by the law. Through the literature review, it was found that the legal basis and procedures for the construction of the concept of records Digitized and DB, Digitizing. DB construction project of Local Self Government over the status and status poll, documentary production and holdings, type of Digitized records of the status, Records Management System in use at the archives, such as examined with respect to the overall DB Construction. First, The progress of Digitization was lower than the target number of the records, and it was not arranged sequentially in the DB construction business. Second, Metadata needs to be acquired and managed for every digitalized step, but it does not include any mendatory technical items. Third, The introduction of the Recording Management System(RMS) is not made. Such an analysis was proposed based on Local Self Government nonelectronic records Digitized Improvement method was proposed based on the above analysis. First, We make a long term plan for the Digitization project of the records and progress and establish the policies like the Digitization of systematic Digitization project planning, budgeting assistance, leading it from Central Government to Local Government. Second, It Is required for us to manage it thoroughly Metadata which needs to be acquired before the Digitization project start, to discuss and determine get how we get it for Metadata items during the business through the outsourcing, and then work on the projects. Third, The plan for conversion of Recording Management System(RMS) will go forward when the Digitization project of the Records works on.