지방자치단체 기록분류체계 개선방안 연구 : 지방BRM 정책영역 '지역및도시'를 중심으로

다국어 초록 (Multilingual Abstract)

Korea maintains a record classification scheme based up to the records management reference table since the creation of the government document classification scheme in 1963, with the exception of the official document classification number and retention period table in 1992. After the first record classification scheme was created, however, several modifications and new record classification schemes were repeated, but there has always been a similar classification problem. One of the reasons for the proposal of the government document classification scheme, first enacted in 1963, was "the diversity of document classification and disorder of document storage."
 The problem of the records management reference table, which uses the current government functional classification scheme(Business Reference Model) as a record classification scheme, is similar to the reason for enactment in 1963. It is pointed out that classification schemes and retention periods for the same task are different for each local government, and misclassification occurs frequently when filing. The problem of such classification is not solved, but whenever it is newly reorganized, the advantages of the previous classification scheme were excluded, for example, the ease of applying the retention period for the previous official document classification retention period table, and the possibility of setting the retention period for each file in the case of records disposition schedule, etc.
Therefore, this study examined whether the record classification scheme used in local governments have played a proper role for the purpose of record classification. Thus, by reviewing the entire record classification scheme after the establishment of the government, it was identified that parts of the record classification scheme should be continuously proceeded, changed, and eliminated. In addition, the records management reference tables currently used by each local government were analyzed in terms of classification scheme, retention period, and filing. For this purpose, diachronic analysis and synchronic analysis were used.
 Diachronic analysis is the analysis of changes in specific objects over time. The main subject of this study is the record classification scheme related to 'Regions and Cities' the policy areas of BRM. In line with this, the historical record classification scheme and the management unit of the retention period that have changed since the government document classification scheme have been analyzed focusing on the ‘national territory construction' or ‘construction', which is the highest classification hierarchy corresponding to this policy area. It is necessary to identify what the previous official document classification retention period table had over the table of transactions for records scheduling and records management reference table. The retention period was reviewed in terms of construction industry licenses and building permits. Both tasks occurred prior to the original official document classification table. However, the timings of appearance in the official document classification table are different. The former was reflected in the government document classification scheme in 1963, while the latter part of the building permit-related functions appeared in the government document classification scheme in 1979. In addition, there were many changes in the construction industry license in terms of the performance of the function, such as the change in the type of industry, the change in the license holder, and the transition from the license system to the registration system. However, building permits are different in that they have little change, such as construction. These two tasks were also analyzed for the identification of business transaction card assignments.
 On the other hand, for synchronic analysis, the business transaction and retention periods used by local governments doing the same or similar tasks at the present time were compared. The gap between the institutions was confirmed, and it is identified that whether the difference between local governments was validated or not. This includes six levels of hierarchy from BRM policy fields to business transactions, and business transaction cards in business management systems, and record items in business transaction cards. Currently, 229 local governments are building and using local BRM. The current status and problems were analyzed, focusing on 28,571 business transactions in the ‘Regions and Cities' of local BRM policy areas.
It was confirmed which implications the problems derived through this process suggest. Also, an alternative model of records classification scheme is designed. The implementation of new concepts and system functions is proposed to ensure that the end product of the classification, the records file, is consistent with its purpose.
  This study consists of the following. First, the records classification’s definition, purpose, necessity, and significance of classification in the electronic recording environment were discussed. Several definitions have been searched for functions that are classification criteria in classification schemes. In addition, the process of the development of a function-based classification scheme in foreign countries and the problems of the recently proposed functional classification scheme have been identified. An alternative facet classification scheme is presented.
 Second, focused in ‘Regions and Cities' of local BRM policy areas, from ‘government document classification scheme' in 1963 and ‘Retention period establishment criteria table for each official document' for the first time in Korea as the records classification scheme, to the table of transactions for records scheduling were discussed. For this purpose, official documents and legislation related to the records classification scheme were searched. In addition, related organizations were analyzed to see how the classification scheme relates to the organizational structure. The organizational structure design phase involves grouping offices and positions into departments, which inevitably reflects function. Therefore, it is necessary to see organizations. Since tables of official document classification number and retention period were used together by the central administrative and local governments, it is advisable to look at the organizations of the Ministry of Construction and the organizations of some local government agencies. Organizations of the Ministry of Construction and local governments at the current regional level can be found on the homepage of the legislature, but the ‘section' units of the regional and basic local governments are only able to identify organizations of some local governments through some records and documents provided by the National Archives.
 Introduction background of the table of transactions for records scheduling and its structure of large, medium, and small functions were referred to related literature. Table of transactions for records scheduling of the Ministry of Construction and Transportation, the relevant central administrative agency at the time, was referred to the data from the Electronic National Assembly Library. The table of transactions for records scheduling of the basic local government was referred to the data posted on the National Archives website. In addition, the introduction background of the government BRM, which is the basis of the current records classification scheme, and the BRM composition items were identified through related literature and the government functional classification scheme education textbook. Accordingly, the advantages were examined by unifying the business classification scheme into a records classification scheme.
 Third, business transactions in the ‘Regions and Cities' of local BRM policy areas were analyzed. It was determined whether it is proper when comparing the number of business transactions by taxonomy with the number of local offices, and how the structure and composition of each class are. The quality and input behavior of the information entered for linkage item of each business transaction were reviewed. It was investigated whether this information helped to operate as the management criteria of the records classification scheme and what more information was needed. In each case, the problems derived from the analysis of 28,571 business transactions were revealed. In order to enhance the adequacy of the classification scheme and the validity of the analysis, the business transaction description by business transaction and the relevant laws and self-governing laws on which the work is based were referred. Despite these reference, Business names in business transaction names, which could not be understood, were found by using news and related website information through internet searches. In addition, since the type of records accumulated in the business transaction is most helpful when determining whether the business transactions are similar or identical, the information list provided by the information disclosure portal was actively used.
  For the designated status and analysis of business transaction cards and records items, information disclosure was charged for the 2016-2018 documents registers of the departments carrying out the tasks included in the research scope of the three basic local governments of G-gu, J-gu, and D-gu. The reasons for selecting three institutions as targets are as follows. In G organization case, records manager actively involved in local BRM construction, and the establishment and revision of business transactions. The details of this process can be found in the research paper so as to understand generally. Institution J uses a business transaction that is relatively in conformity with the proper records classification scheme. J was able to get an answer if there were any further questions about the business transaction card configuration, filing, or related tasks that could not be received by an information disclosure request. Institution D was very different from J local government, so it was appropriate to attempt comparative analysis of business transactions of the same business.
 Fourth, through this investigation and analysis, a model of records classification scheme was designed to meet the purpose of records classification, to be uniform in the same task and similar task, and to meet the composition of records aggregation desired by the record producer. In addition, it was proposed that the functioning of the relevant systems needed to function meaningfully for the concept of filing, the end point of records classification. This study aims to clarify the problems that have been pointed out through this research process in detail, and to help the design and improvement of a better records classification scheme by making in publicized for the new direction.

목차 (Table of Contents)

• 제1장 서론 1
• 제1절 연구의 배경과 목적 1
• 제2절 선행연구 4
• 제3절 연구의 범위와 방법 12
• 제2장 기록의 분류와 기록분류체계 18
• 제1절 기록의 분류 18
• 제2절 기능분류체계 21
• 제3절 패싯 분류 27
• 제3장 우리나라 기록분류체계 변천사와 현재 기록분류체계 30
• 제1절 ‘건설’ 분야를 중심으로 본 기록분류체계 변천사 30
• 1. 1960년대 정부공문서분류표와 공문서의종별보존기간책정기준표 32
• 2. 1979년 정부공문서분류표와 공문서의종별보존기간책정기준표 38
• 3. 1984년 공문서분류번호및보존기간표 45
• 4. 1992년 공문서분류번호및보존기간표 52
• 5. 기록물분류기준표 58
• 제2절 지방자치단체 기능분류체계의 단위과제와 기록관리기준표 64
• 1. 지방자치단체 기능분류체계의 단위과제 64
• 2. 기록관리기준표 73
• 제3절 소결 74
• 제4장 지방자치단체 단위과제 및 단위과제카드의 현황과 문제점 80
• 제1절 정책영역 ‘지역및도시’ 내 단위과제 현황 80
• 제2절 단위과제의 문제점 82
• 1. 단위과제 연계정보의 부정확성‧불충분성과 그에 따른 불가용성 82
• 2. 분류체계 계층명의 중복과 유사 명칭 난립 88
• 3. 명명원칙이 결여된 단위과제명 107
• 4. 보존기간의 미일관성 113
• 제3절 단위과제카드 구성과 기록물건 지정 현황 122
• 제4절 소결 129
• 제5장 지방자치단체 기록분류체계 모형 설계 및 편철에 관한 제언 135
• 제1절 기록분류체계 모형 및 단위기능의 관리항목 설계 135
• 1. 기록분류체계 모형 설계 135
• 2. 단위기능 관리항목 설계 145
• 제2절 기록물철의 합목적성을 위한 새로운 개념과 기능 제안 149
• 1. 기록물완결철과 기록물완결분류번호의 도입 149
• 2. 기능에 기반한 기록분류체계를 보완하는 가상의 기록물철 도입 152
• 3. 기록물 관리를 지원하는 해시태그 기능 추가 154
• 제6장 결론 156
• 참고문헌 161
• 영문초록 169

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