In performing their missions, Government agencies produce records that are important business assets supporting Government operations. And this Government records are the most important information resource. So, Government agencies must manage their r...
In performing their missions, Government agencies produce records that are important business assets supporting Government operations. And this Government records are the most important information resource. So, Government agencies must manage their records throughout the records life cycle from creation through final disposition(destruction or preservation).
Now business circumstances of the modern Government shift to the Enterprise Architecture(EA). EA, an essential Information Resources Management(IRM) and records management tool for an e-government of the information age. Because of this change, the Government records - evidence of the Government activity and information resources of the future - must effective manage in the EA circumstances. For this, blueprint of the records management, that is, Records Management Profile must establish in the EA.
So, this study is propose the Records Management Profile of the Korean e-government EA based on the study of U.S. Federal Enterprise Architecture Records Management Profile.
To attain this purpose, this study propose five reference models of the EA's core elements be embeded in Records Management Profile. Because, the Records Management Profile is a framework that overlays, or cross-cuts, the inner-related EA reference models : Business Reference Model(BRM), Service component Reference Model(SRM), Technical Reference Model(TRM), Data Reference Model(DRM), Performance Reference Model(PRM). The Records Management Profile provides an overview of the EA and explains how the reference models provide a context for applying effective records management practices. In short, Government agencies can improve their records management practices by using Records Management Profile that places records management resources within the context of the EA.
Government agencies can refer to :
the BRM to identify the records management requirements to which they must comply, based on their business function,
the SRM and TRM to identify the business and service components, and supporting technologies, that will enhance records management activities,
the DRM to identify the proper construct and metadata for records, and
the PRM to identify metrics suitable for monitoring the performance of records management initiatives.
In view of the results so far achieved, the Records Management Profile has empowered the function of records management throughout the records life cycle from creation through final disposition. Also Records Management Profile visualizes the future of records management in the EA business circumstances and offers a new concept of records management.